Personal Data Protection Notice for Visitors to the OECD

 

Personal Data Protection Notice for Visitors to the OECD

 

The OECD is committed to protecting the personal data of visitors to its premises, in accordance with its Personal Data Protection Rules. The OECD welcomes visitors to its facilities in a number of contexts including to participate in official meetings, attend conferences, and meet with staff.

 

How we collect and use personal data

 

Data provided by you or on your behalf

 

All visitors to the OECD must be pre-registered, a process involving the submission of professional or personal contact and related details by or on behalf of the visitor. Visitors are emailed a Visitor Access Pass, which must be shown along with an official identity document at the entrance to confirm their identity and enable the generation of a visitor badge.

 

This visitor data is used to support an access control system that protects persons, premises and OECD assets and systems. The data also enables the OECD to maintain participation records for its events and meetings of its bodies. The data is stored by the OECD and retained indefinitely for these purposes. The OECD implements physical, technical and policy security controls to protect this personal data against theft, loss, unauthorised access or misuse.

 

Audio/video recordings, event photos, and CCTV

 

The OECD makes audio recordings of some meetings in order to assist staff in the preparation of meeting summaries. Access to these recordings is limited to appropriate staff. Video recordings of meetings are sometimes made, to be publicly webcast or preserved for on-demand viewing later. The purpose of these recordings is to expand access to a wider audience. For some meetings photographs are taken to facilitate communications and publicity. When a meeting is video recorded or photographed, meeting organisers inform registered participants with additional details.

 

Across a range of public points across the organisation, on-premises CCTV security cameras capture and preserve video. This video is used to support an access control system that protects persons, premises and OECD assets and systems. These recordings are stored at the OECD and routinely destroyed after a period of 4 weeks, in the absence of an incident requiring that they be kept longer. Access is strictly limited to authorised staff.

 

How to contact us or exercise your rights

 

Under the Rules, you have rights to access and rectify your personal data, as well as to object to its processing, request erasure, and obtain data portability in certain circumstances. To exercise these rights in connection with visitor data please contact security@oecd.org.

 

Additional information about Personal Data Protection is available here. If you have further queries or complaints related to the processing of your personal data, please contact the Data Protection Officer. If you need further assistance in resolving claims related to personal data protection you can contact the Data Protection Commissioner. 

 

Last updated: 26 March 2024